Troop 233, Troop 2233 & Crew 233 - Expense Reimbursement Form

In the spirit of Scout service, this Expense Reimbursement Tool was developed by volunteer parents and leaders to support our troops' administrative needs. This grassroots tool is offered as-is to serve Troops 233 and 2233.

Minors and Parental Guidance

Scouts under the age of 18 must complete this form with parent or guardian supervision.

Information We Collect

This tool collects only the information necessary to generate expense reimbursement reports:

Personal information: Name, email address, troop number
Event details: Event name, date, and description
Financial information: Purchase amounts, mileage, and reimbursement totals
Supporting documents: Receipt images or PDFs (when provided)

Sensitive Data in Uploaded Documents

When uploading images or PDFs of receipts, you are responsible for protecting sensitive information:

Credit card information: Redact or hide all credit card numbers, CVV codes, and other payment card details before uploading
Personal identifiable information (PII): Remove or obscure sensitive personal information such as full account numbers, signatures, or other private details that may appear on receipts

Please review all documents carefully before uploading to ensure sensitive data has been properly anonymized.

How We Use Your Information

Information you submit is used solely to generate a formatted PDF expense reimbursement report.

⚠️ Important: No Database Storage

This tool does NOT use a database. Your information is ONLY used temporarily to generate your PDF report. Once you download your report, you control where it goes.

Data Storage and Security

Temporary Storage: Generated PDF reports and uploaded receipts are stored temporarily on the server
Automatic Deletion: All files are automatically deleted after 2 days
SSL/HTTPS Encryption: All data transmission is encrypted

Your Responsibility

Once you receive your PDF report, YOU control the document. You are responsible for emailing it securely to your treasurer through TroopWebHost.

Information Sharing

Your information is NEVER sold, shared with third parties, used for marketing, or retained beyond the 2-day cleanup period.

Questions

Contact: Sal Mancuso ASM Troop 233

Last Updated: December 2, 2025

🛡️ Privacy Policy & Data Use:

By submitting this form, you acknowledge that you have read and agree to our Privacy Policy. Your information is used only to generate your expense report and is automatically deleted after 2 days.

I have read and accept the Privacy Policy *

Requestor Information

⚠️ IMPORTANT: Reimbursement will be credited to the Requestor's account in TroopWebHost.

First Name: *

Last Name: *

Email Address: *

Troop Number: *

Event Information

Event Name: *

Event Date: *

Reason / Description: *

Purchases

⚠️ Instructions: If you have purchases to report, click "Add Expense" to begin. Each purchase requires a supporting document (receipt). If you're only requesting mileage reimbursement, you can skip this section.

Mileage Reimbursement

Current Rate: $0.625 per mile

⚠️ Instructions: Click "Add Row" to add more mileage line items. If you enter data in one field of a row, all fields in that row must be completed.

Date	Starting Location	Destination	Miles	Action

Total Purchases: $0.00

Total Miles: 0.00

Total Mileage Reimbursement: $0.00

Grand Total: $0.00

🔒 Security Verification

Please type the characters you see in the image below to verify you're not a robot:

Enter the characters shown above: *

Not case-sensitive. This helps protect the system from automated spam submissions.

Electronic Signature

By signing below, you certify that all information provided is accurate and in accordance with the Scout Law.

Scout Law: A Scout is Trustworthy, Loyal, Helpful, Friendly, Courteous, Kind, Obedient, Cheerful, Thrifty, Brave, Clean, and Reverent.

Type Your Full Name to Sign: *

I acknowledge that I am submitting this expense report truthfully, honestly, to the best of my knowledge, and in accordance with the Scout Law. *

By submitting this form, you agree to our Privacy Policy

🏕️ Troop 233, Troop 2233 & Crew 233 🪵

Expense Reimbursement Form

🛡️ Privacy Policy